PANTEON YAZILIM OYUN EĞİTİM TEKNOLOJİLERİ VE HİZMETLERİ
SANAYİ TİCARET ANONİM ŞİRKETİ
CLARIFICATION TEXT FOR PROCESSING PERSONAL DATA OF EMPLOYEE CANDIDATES
This clarification text has been prepared by Panteon Yazılım Oyun Eğitim Teknolojileri ve Hizmetleri Sanayi Ticaret AŞ. (“PANTEON”) in the capacity of data controller in order to carry out the process of becoming an employee at the events to be held at Panteon organized by Panteon Yazılım Oyun Eğitim Teknolojileri ve Hizmetleri Sanayi Ticaret AŞ. (“PANTEON”), within the scope of the Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation of Disclosure with Article 10 of the Personal Data Protection Law No. 6698.
Within the scope of this text, Panteon Yazılım Oyun Eğitim Teknolojileri ve Hizmetleri Sanayi Ticaret A.Ş. will be referred to as (“PANTEON”), and the candidates applying to be a Panteon employee will be referred to as (“Employee Candidate”).
The concepts of personal data, sensitive personal data and data processing used in this clarification text are used in accordance with the definitions made in the Law on the Protection of Personal Data. The concept of “personal data” in the Law on the Protection of Personal Data refers to any information relating to an identified or identifiable natural person, and the concept of “processing of personal data” refers to all kinds of operations performed on the data such as obtaining, recording, storing, preserving, changing, rearranging, disclosing, transferring, taking over, making available, classifying or preventing the use of personal data by fully or partially automatic or non-automatic means provided that it is a part of any data recording system.
As Panteon Yazılım Oyun Eğitim Teknolojileri ve Hizmetleri Sanayi Ticaret A.Ş.(“PANTEON”), we aim to correctly manage the compliance process with all legal and other legislation related to personal data, especially the Law on the Protection of Personal Data, by all persons who are employees of Panteon, through this Clarification Text.
1- PURPOSE AND SCOPE OF THE CLARIFICATION TEXT
With this text, it is aimed to inform the personal data owner about the processing and collection purposes, methods and legal reasons, the processed personal data information and the rights of the personal data owner, the protection, storage, use, transfer, disposal and anonymization of personal data in accordance with the Law on the Protection of Personal Data No. 6698 during the application process, and to fulfill the obligation to clarification in this way.
Based on this, the purposes for which PANTEON processes personal data, to whom the processed data can be transferred, for what purposes, our personal data collection method and the rights of the data owner for legal reasons will be given below in detail.
2- INFORMATION ABOUT YOUR PERSONAL DATA
2.1. Identity of Data Controller
In terms of your personal data that you share through the channels described in this section, the Data Controller is Panteon Yazılım Oyun Eğitim Teknolojileri ve Hizmetleri Sanayi Ticaret A.Ş., registered with the Ankara Trade Registry with the registration number 314813, central registration system number 0721039866900012, the company headquartered at “ODTÜ Teknokent İhsan Doğramacı Bulvarı No:29 Gümüş Blok ZK-3 Üniversiteler Mah. Çankaya, Ankara”.
2.2. Processed Personal Data and Purposes of Processing
In all personal data processing activities it carries out, PANTEON acts in accordance with all obligations sought in the relevant legislation, especially the Personal Data Protection Law, and takes the necessary security measures to store your personal data securely and to prevent the illegal use of your personal data.
You can reach our Personal Data Protection and Privacy policy by visiting our page https://www.panteon.games/kvkk-gizlilik-politikasi/.
In order for your application process to be carried out in a transparent and reliable manner, we process your personal data, which is clearly and comprehensibly stated below in this clarification text, based on the stated purposes and legal reasons:
Processed Personal Data | Description | Purposes of Processing | Legal Reason for Data Processing |
Credentials | Information regarding the identity of an identified or identifiable natural person. This information includes name, surname, and date of birth. | – Execution of the Employee Candidate application process -If necessary, contacting the Employee Candidate about the application process and Panteon | Personal Data Protection Law article 5 f.1 Explicit Consent |
Contact | Information regarding the contact information of an identified or identifiable natural or legal person. This information includes phone number, e-mail information, and full address information. | -Planning and execution of corporate communication activities -To be able to contact the Employee Candidate about the application process and Panteon -Executing the application and Panteon event processes – Following up the requests and/or complaints of the Employee Candidates, | Personal Data Protection Law article 5 f.1 Explicit Consent |
Employee Information | It is any personal data that is processed to obtain the information required in the application processes of the Employee Candidate. | -Evaluation of the Employee Candidate’s application | Personal Data Protection Law article 5 f.1 Explicit Consent |
Personnel Data | It means all kinds of data related to obtaining the employee’s personal rights. | – Execution of Employee Candidate application processes – Implementation and execution of our company’s human resources policies – Fulfilling our company’s activities in accordance with the relevant legislation and company policy/procedures | Personal Data Protection Law article 5 f.1 Explicit Consent |
Physical Space Security Information | Personal data regarding the records and documents taken at the entrance to the physical space, during the stay in the physical space, camera records, records taken at the security point, etc. | – Ensuring physical space security when you come to our company for an interview | Law on the Protection of Personal Data, article 5 f.2 subparagraph; Mandatory for the Fulfillment of a Legal Obligation |
Visual and Audio Information | Photographs and camera recordings (excluding the recordings included in the Physical Space Security Information), audio recordings, phone calls, recordings, photos and videos taken during the event, and data contained in documents that are copies of documents containing personal data | – Audio, video, photograph, etc. records obtained during the event can be the basis for reporting, – The ability to use the audio, video, photo, etc. recordings obtained during the event on the advertisement, brochure, social media account and website to be prepared for PANTEON, | Personal Data Protection Law article 5 f.1 Explicit Consent |
Request/Complaint Management Information | All kinds of requests and complaints sent to PANTEON, and any record and evaluation of their receipt, constitute request/complaint management information if it relates to an identified or identifiable natural person. | – Following up the requests and/or complaints of the Employee Candidate | Law on the Protection of Personal Data, article 5 f.2 subparagraph; Mandatory for the Fulfillment of a Legal Obligation |
It is your responsibility to ensure and control that all information, content, materials or data you provide to us is accurate, complete, free from errors and is not misleading.
2.3. Personal Data Collection Method
Your personal data is collected through the following channels for the above-mentioned reasons:
- Through the notes taken within the framework of our interviews regarding the application, through channels that allow the collection and processing of employee personal data (especially the CV and the information on the CV), such as our website where you can apply, our e-mail address, application pages such as www.kariyer.net and www.linkedin.com, career portals,
- Through the CVs that the Employee Candidates send via e-mail, cargo, reference and similar methods,
- If you pass certain stages in the application process, through the video interview/phone/tests,
- Through the systems and cameras used to ensure PANTEON internal security and workflow control,
Through the form on www.panteon.games that allows you to contact PANTEON and submit your comments and suggestions.
2.4. Matters Regarding Transfer of Your Personal Data
The personal data transferred by our company are clearly categorized in the table, to which groups of people and for what purposes:
Groups of Persons to which Data can be Transferred | Description Regarding Contact Groups | Purpose of Data Transfer | Legal Reason for Data Transfer |
Supplier (Video chat application) | Video Call Application (Google Meet, Zoom) | Organizing Panteon Events online | Personal Data Protection Law article 5 f.1 Explicit Consent |
Company Official | PANTEON Board members and natural persons responsible for Panteon Events | In accordance with the provisions of the relevant legislation, limited to the design of strategies and auditing purposes related to the commercial activities of PANTEON | Article 5 f.2 subparagraph f of the Law on the Protection of Personal Data; Legitimate Interest of the Data Controller |
Legally Authorized Public Institutions and Organizations and Private Law Persons | In accordance with the provisions of the relevant legislation, authorized law enforcement, regulatory, executive institutions, courts or other third parties to whom we deem necessary disclosure. | Data transfer will be provided to the relevant public institutions and organizations and private organizations within the framework of the legal authority granted under the relevant legislation and only for the purpose they request. | Law on the Protection of Personal Data, article 5 f.2 subparagraph; Mandatory for the Fulfillment of a Legal Obligation |
2.5. Among the Personal Data Collected during the Candidacy Process, the Processing of the Application to be continued in the Case of Acceptance
All personal data collected and processed about the Employee Candidates during the application process will be transferred to the personnel file if the Candidate’s application is accepted.
3. Protection of Your Data
PANTEON strives to maintain physical, technical and managerial security appropriate to workplaces and information systems, thus preventing the loss, misuse, unauthorized access, disclosure or alteration of personal data. We protect our website and other systems by taking the necessary technical and institutional measures against loss, disposal, unauthorized access, alteration or disclosure of your personal data by unauthorized persons. While we make every effort to protect your personal data when you submit it, no data transmission over the internet or any public network can be guaranteed to be 100% secure.
In case of linking to other applications through our website, PANTEON does not accept any responsibility for the privacy policies and contents of the directed applications.
4. Processing Duration, Deletion, Disposal and Anonymization of Data
Your Personal Data will be processed in accordance with the legislation on the protection of Personal Data and the periods required by other legislation, in particular the Law on the Protection of Personal Data, in any case, as long as your explicit consent and the above legitimate purposes are not eliminated. If your application is accepted, your Personal Data in the nomination process will be kept for the period specified in the relevant law and that you are a part of Panteon as an Employee. If your application is not accepted, your Personal Data is deleted when the applications are closed in cases where you do not have your explicit consent. If you want us to evaluate your Personal Data, including your CV, for different positions in the future, for 1 year from the date you shared your Personal Data, you must also give your explicit consent.
In case the purpose of processing personal data disappears, the data is deleted, disposed or anonymized by PANTEON ex officio or upon the request of the personal data owner.
You can access the PANTEON “Personal Data Protection and Privacy Policy” via https://www.panteon.games/kvkk-privacy-policy/, and you can access detailed information about the data processing times, deletion, disposal and anonymization process.
5. Your Rights
By applying to our Company in accordance with Article 11 of the Personal Data Protection Law, you have the right;
- to learn whether your personal data is being processed,
- if your personal data has been processed, to request information about it
- to withdraw any consent you have previously given to us regarding the use of your personal data,
- to learn the purpose of processing your personal data and whether they are used in accordance with the purpose,
- to know the third parties to whom personal data is transferred in the country or abroad,
- If personal data has been processed incompletely or incorrectly, to request their correction,
- to request that it be deleted or destroyed in accordance with the principles of purpose, duration and legitimacy,
- In case of correction, deletion or disposal of personal data, to request that these processes be notified to the third parties to whom the personal data has been transferred,
- If the processed data is analyzed exclusively through automated systems, to object to this result if a result arises against you,
- In the event that your personal data is processed unlawfully and you suffer damage for this reason, to demand the compensation of the damage.
In this context, you can submit your requests regarding your above-mentioned rights to PANTEON by filling out the application form on our website www.panteon.games with information and documents identifying your identity, or by creating your own request to meet the conditions determined by the Personal Data Protection Authority, using the methods specified below.
(i) To our mailing address below, with a wet signature or through a notary public,
Address : (ii) By e-mail (please check your e-mail address registered in our system) or with secure electronic signature or mobile signature, which you will send to our REM address or e-mail address below, from your e-mail address registered in our system.
E-Mail Address: info@panteon.games
REM Address: panteonyazilim@hs08.kep.tr
Please confirm the current application methods and application content conditions from the legislation beforehand. Applications that do not comply with the content requirements set by the Personal Data Protection Board or submitted through methods not accepted by the Personal Data Protection Board will not be accepted. PANTEON will finalize your request free of charge as soon as possible and within 30 (thirty) days at the latest, depending on its nature. If a cost arises due to the fulfillment of your requests, we can only charge you the fees in the tariff determined by the Personal Data Protection Board.